Job Summary:

As an Office and Administrative Assistant, you will play a critical role in supporting our organization's day-to-day operations. Your duties will include managing office tasks, processing arc flash label requests, and providing essential administrative support. This is a full time in office position. The starting wage is $15 with potential for increases commensurate with skill development.

 

Duties/Responsibilities:

• Arc Flash Label Print Fulfillment:

  • Ensure timely and accurate fulfillment of arc flash label requests to maintain the high standards of CPSI.

  • Accurately print and ship required labels within 48 hours.

  • Maintain adequate label and printer ribbon supplies.

  • Perform quality checks on all labels.

  • Troubleshooting printing issue.

• Purchase Order Processing:

  • Enter required data on three separate Excel Spreadsheets.

  • Create appropriate folders in Outlook.

  • Locate and move files to appropriate folders.

• Quote Processing: Enter data from RFQ, Request for Quote, responses into the Quotes Spreadsheet.

• Administrative Tasks:

  • Handle diverse administrative tasks, including managing the PTO calendar, organizing team events, and maintaining office supplies.

  • Handle mail and bank deposits.

  • Maintain the cleanliness of the common areas.

  • Assist in organizing monthly team lunches and quarterly team building events.

  • Assist in maintaining adequate levels of office supplies, frozen and refrigerated foods, and snacks.

  • Assist in maintaining the physical facility.

  • Organize the Learning Library.

 

Required Skills/Abilities:

• Strong organizational and time management skills along with an attention to detail

• Proficiency in Microsoft Office Suite

• Excellent verbal and written communication skills

• Ability to work independently and as part of a team

• Strong problem-solving skills

• Ability to adapt to changing priorities and work effectively in a dynamic environment

 

Education and Experience:

• High school diploma or equivalent required.

 

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.